Automate your plant’s worst chore in weeks.

We take the manual work between your ERP, spreadsheets and inboxes off your team. Built for manufacturers with 20 to 200 people, on the tools you already use.

Sound familiar?

  • Pricing a job takes hours, so customers wait and buy elsewhere.

    Quote calculator

  • Prices don't reflect what jobs really cost, so some orders lose money.

    Order costing

  • Nobody follows up after a quote goes out, so deals go quiet.

    Quote follow-up

  • Missed calls go unanswered, and new customers call someone else.

    Missed call text-back

  • There's no shared customer list. Deals and emails sit in each rep's inbox.

    CRM setup

  • Orders from emails and PDFs are typed in by hand, slowly and with mistakes.

    PO to sales order

  • Customers keep asking where their order is, and your team stops to find out.

    Order status updates

  • Changes to an order don't reach every department, so production builds the old version.

    Order change sync

  • Customers hear about delays too late, because nobody warns them early.

    Delay alerts

  • Orders fall between departments: sales thinks it's in production, production has never seen it.

    Order handoff

  • Suppliers don't confirm orders or dates, so someone chases each one by hand.

    Supplier PO follow-up

  • Material shortages show up too late, and production stops.

    Shortage alerts

  • Stock in the system doesn't match the shelf.

    Inventory sync

  • Supplier prices change, but your costs still use the old ones.

    Supplier price updates

  • Supplier bills are checked against POs and receipts by hand.

    Three-way match

  • Nobody can tell where an order is without asking around.

    Order tracker

  • Every disruption means rebuilding the schedule by hand.

    Schedule board

  • Different people change priorities, and the floor doesn't know what comes first.

    Priority queue

  • The daily production report is put together by hand.

    Morning report

  • Nobody records how long jobs actually take, so plans run on standards.

    Actual job times

  • You can't see in real time whether a machine is running or stopped.

    Machine status

  • Shift output is known only at the end of the shift, from the operator.

    Output counters

  • Downtime reasons aren't recorded, so they can't be fixed.

    Downtime reasons

  • Breakdowns come as a surprise because nobody tracks machine condition.

    Condition alerts

  • Material use and scrap aren't tied to orders, so real job cost is unknown.

    Material and scrap per order

  • Shipping documents are filled in by hand from the order.

    Shipping docs

  • Carriers are picked and booked by hand.

    Carrier booking

  • Export and customs papers are prepared by hand for every shipment.

    Export docs

  • The wrong item or quantity ships, and you hear about it from the customer.

    Pick and pack check

  • Nobody checks freight bills, so overcharges go unnoticed.

    Freight bill check

  • Supplier bills are entered into the books by hand.

    Bill entry

  • Invoices go out days after shipping, so cash comes in later.

    Invoice on shipment

  • Late payments aren't tracked, and reminders go out by hand.

    Payment reminders

  • Shopify, Stripe and bank deposits are matched to the books by hand.

    Payout reconciliation

  • Data from your ERP and other software is retyped into accounting.

    Books sync

  • You see last month's results weeks into this one.

    Weekly numbers

  • You don't know which orders and customers make money.

    Margin by order and customer

  • The reports you need aren't in your ERP, so someone builds them in Excel.

    Custom reports

  • Numbers don't match between systems.

    Data check

  • When the floor is full, you choose which orders to take without data.

    Capacity and order mix

01 Extract

What we build

AI Agents

Agents that answer customers, chase suppliers and send reminders, so nothing waits on someone’s inbox. Your team approves.

Data Extraction & Recognition

Orders, bills, price lists and shipping papers read from email, PDF or scans, checked, and entered into your system.

Workflow Automation

Your ERP, QuickBooks, store and CRM pass data to each other, so everything is entered once.

Apps & Dashboards

Quote calculators, order trackers and live reports, built on your own data and rules.

Machine Monitoring

Sensors on your machines show what’s running, what’s stopped and why, tied to each order.

Case studies

Our founder led this build in-house, before Bemanu.

One order flow for six departments

Industry
Food packaging films
Size
200+ people
Location
Poland
Built
In-house ERP for the whole order flow
Time
6 to 7 months, 2024 to 2025
  • Order lead time2 weekswas 3 to 4 weeks
  • Completed orders per month+20%
  • Manual data entry per office employeeA few minutes of approvalswas about 1.5 hours a day
  • Laminate quoteUnder 1 minutewas about 30 minutes
  • Margin on the converting line25%was about 15%

Before

Orders moved through sales, customer service, purchasing, planning, production and quality by email, phone and dozens of spreadsheets. Orders got stuck or lost between departments.

Built

One order flow on top of Excel and OneDrive the team already used, forms and a WhatsApp bot for the floor, and AI agents in the office mailboxes for orders, purchasing and logistics.

Result

One main sheet per department, every order visible from quote to shipment. The plant’s new vendor ERP later used this flow as its starting point.

02 Quote

How a project goes

  1. 1

    Business optimization and audit

    We map how the work moves, find where time and margin leak, and pick the first fix.

  2. 2

    Build

    Your first process runs in weeks, inside your systems.

  3. 3

    Launch

    Your team runs it, with a one-page guide and a walkthrough.

  4. 4

    Support

    Monitoring and changes as your process changes.

What we need from you

Access at the start, real examples (orders, bills, files), and 30 minutes at kickoff and before launch.

03 Work order

Questions owners ask first

What access do you need?

Only what the process touches. You create a user for us with the lowest role that works, and you can remove it any time. We never ask for your own login.

How do you keep our data safe?

We work inside your accounts and keep no copies. Logins are shared through your password manager or an invite from the app, never in email or chat. When the project ends, you switch our access off.

Who owns what you build?

You do. It lives in your accounts, under your logins, with notes on how it works. You can hand it to any developer, or to us.

What if it breaks?

Tell us and we fix what we built. Monthly support adds monitoring, so we often see it first.

What does the audit include?

It’s the first step of every project. We map how the work moves, find where time and margin leak, and pick the first fix.

04 Invoice